Electronic document management from Equiniti addresses the problems faced by organisations that hold information across various systems and in different locations by delivering greater control over documentation, with the guarantee of full traceability and compliance.  

Electronic document and record management software (EDRMS)

In partnership with industry leaders Microsoft and HP, Equiniti’s document management software allows for the fast and secure electronic document storage, workflow, archiving and retrieval of information.  Our solution is tailored to your requirements and provides automated document archiving modules, ensuring that documents from a variety of sources including email, fax and Word can be saved and indexed in a central archive.

Outsourced scanning

Our reliable scanning services help organisations simplify their scanning processes and reduce error. We can scan your documentation on-site or retrieve documents from a client’s site and bring them back to our secure document scanning centre. Our market-leading scanners can scan to your preferred file format whether it is PDF, Word, JPEG or TIFF. 


Our imaging software solution scans, manipulates, indexes, annotates, retrieves and prints data from any source. It includes Intelligent Optical Character Recognition (OCR) which converts scanned images into text without the need for repetitive data entry. 

Document management consultancy

From an initial consideration of a document management solution right through to implementation, our customers have utmost confidence in our ability to improve the quality of their document management solution.   

Our consultants can work with you on the retention and archival/disposal of existing information and the migration to a new system.  We also specialise in compliance and legislation consultancy, for example, in relation to Freedom of Information and Data Protection legislation.